CHARTER & BYLAWS 

OF

THE GREENE COUNTY REGULATORS

ESTABLISHED MARCH, 2004

ROGERSVILLE, TENNESSE 

Article 1, Name:

The name of this organization shall be The Greene County Regulators.

 Article II, Purpose: 

The club is strictly a non-profit organization.  No member of the club receives a salary or other compensation.  All dues and fees collected by the club will be used to achieve the purposes and objectives of this club as follows:

* To promote an interest in and appreciation of the history and cultures of the American Western Frontier.

* To promote an awareness of the forces that influenced and molded the American character, to foster those positive traits such as independence, equality, and fair play.

 * To provide a wholesome atmosphere and activities that can be enjoyed by the individual, the family, and the community.

 * To provide an opportunity for individual and team competitions in shooting sports that     feature the safe and competent use of firearms of the type that are of historical significance in the development of the American Western Frontier.

 * To forward the development of the characteristics of honesty, integrity, good fellowship, self-discipline, self-reliance, and team play which are the essentials of good sportsmanship and the cornerstones of good citizenship.

 Article III, Membership:

Any citizen who can legally own a firearm or use a firearm under the supervision of a qualified adult may become a member of this organization upon recommendation and approval of the Executive Committee, and payment of all standard dues and fees.  Regular members must be twenty-one years of age and are eligible to vote.  Voting will be by simple majority unless otherwise noted in this document.  Junior members may be enrolled and participate in club activities under the supervision of an adult member with signed permission of a parent or legal guardian.

Article IV, Dues and Fees:

Recommendations for dues shall be proposed by the Executive Committee at each year’s annual meeting and voted on by the membership.  Any member in arrears loses voting privilege.  All initial dues will be paid upon enrollment in the club.  Dues must be paid annually and are due prior to the annual meeting.  For new members joining July through December the dues will be prorated at half the regular dues amount.

The match shooting fee for anyone who has never participated in any cowboy action shooting event will be waived for the first match only.

Other fees shall be established for other events and matches by the Executive Committee, including but not limited to: match fees; side matches; shooting classes; and meals.

Article V, Meetings:

Annual Meeting:  The annual meeting of the club shall be held during the first quarter of each year at a date, time, and place that will be announced by the Executive Committee to each member at least one month in advance of the meeting.  The purpose of the annual meeting will be to elect new officers, hear the annual report of the Treasurer, propose and vote on annual dues and fees for the new year, review and propose changes to regular meeting times and dates, policies, rules, and bylaws, and to vote on the same.  If for any reason the annual meeting must be rescheduled, officers will hold over until their successors have been elected.  Any rescheduled meeting must take place within one month of the originally scheduled date.

Executive Committee Meetings:  The Executive Committee will meet quarterly with meetings to be announced to the general members.  The general members are welcome to attend.  The purpose of these meetings will be, but not limited to, discuss and conduct the general business of the club, attend to circumstances not covered by these by-laws, and to propose special meetings.  Three members of the Executive Committee will constitute a forum.

Special Meetings: A special meeting of the club may be held at anytime upon the call of the President or upon the call of the Executive Committee, or upon demand in writing stating the object of the proposed meeting and signed by not less than 20 percent of the members entitled to vote.  Notice of the time, place and object of any special meeting shall be given to all club officers and members in good standing in writing by United States mail, E-mail, club web site, or announced orally at a monthly match, not less than seven days prior to the date established for the conducting of the meeting.  The Executive Committee shall determine the time and place of such special meeting.

Notices: Notices concerning club activities, meetings, matches, and club business shall be posted on the club web site, in the club newsletter, or given to the members as the monthly shoots.

Quorum For Annual And Special Meetings: A minimum of three members of the Executive Committee and ten members of the club shall constitute a quorum.

Article VI, Executive Committee and Officers:

(A) The officers of this club shall be a Ramrod (President), Foreman (Vice President), Scribe (Secretary), and Bean Counter (Treasurer). They shall be elected by a majority vote of the members in good standing present at the annual meeting of the club.  They shall hold offices for one year or until their successors are elected. All officers must be 21 years of age or older.

(B) The Executive Committee shall be comprised of the elected officers.  The Executive Committee shall have general supervision and control of all the activities of the club.  The Executive Committee may make agreements with other organizations, entities, and individuals to carry out the objectives of the club.  Meetings of the executive committee will be held pursuant to these by-laws, and special meetings of the Executive Committee may be called at any time by the President or by any three members of the Executive Committee in writing to the Secretary.  The President, or in his absence the Vice President, shall determine the time and place of the meeting.

(C) Three members of the Executive Committee shall constitute a quorum.

(D) Resignation of any officer may be accepted by a majority vote of the remaining members of the Executive Committee.

(E) A vacancy in the Executive Committee may be filled by a majority vote of the remaining members of the committee.  However, if more than one vacancy exists, a special meeting of the club shall be called and new officers elected for the remainder of the vacated terms.

Article VII, Duties and Responsibilities:

Ramrod: The President shall preside at all meetings of the club and the Executive Committee.  The President will be a member ex-officio of all regular and special committees and shall perform all other such duties as normally pertain to the office.  The President is responsible for insuring the publication of the periodic newsletter and forwarding it to the Web Master and Secretary for distribution.  The President is responsible for securing and maintaining liability insurance, and maintaining requirements for SASS affiliation.  The President may write checks on the club bank account in the absence of the Treasurer. 

Foreman: The Vice President shall perform the duties of the President in his absence or at his request.  The Vice President shall be the chairman of the rules and policy committee.

Scribe: The Secretary shall conduct all official correspondence of the club.  The Secretary shall notify the members of the Executive Committee of all meetings and shall notify the members at large of special meetings and the annual meeting, as required in Article V.  The Secretary shall keep a true record of all meetings of the Executive Committee as well as all other meetings of the club.  The Secretary, along with the President, shall maintain custody of all books, records, and papers of the club, except the Treasurer's book of account.  This officer will see to the distribution of the club newsletter to all members who do not have Internet access.  The Secretary will ensure that all fees and papers are kept up to date with the Tennessee Secretary of State office.

Bean Counter: The Treasurer shall have charge of all funds and accounts of the club and place the same in such bank or banks as may be approved by the Executive Committee.  Such money shall only be withdrawn by check signed by the Treasurer or President and for the payment of such bills which are under $150.00 for the incidental operating expenses of the club.  All expenses of the club over $150.00 shall require the approval of the Executive Committee for payment.  The Treasurer shall keep a true and accurate account of all transactions, receipts, expenditures, and render a detailed report with vouchers upon request of the Executive Committee and an annual report to the general membership at the annual meeting.  The Treasurer is responsible for collecting dues and fees, maintaining records of all dues and fees collected, and depositing said fees and the club bank account(s).  Upon request of the Executive Committee, the Treasurer shall provide a voucher, receipt or report of funds received.  The Treasurer will maintain a current list of all dues paying members in good standing and provide such list to any member of the Executive Committee upon request.

Web Master: the Web Master is a non-elected position appointed by the Executive Committee.  The Web Master will maintain the history and archives of the club, including but not limited to, a written history, photographs, videotapes, etc.  The Web Master will post the newsletter and the results of matches to the club's Web site on a monthly basis, and ensure that the club's Web site is maintained and updated.  The Web Master will assist the Secretary in other duties as requested.

Article VIII, Suspension, Recall, and Expulsion:

(A) Any officer may be removed by two-thirds vote of the members in good standing present at any special meeting called for this purpose.  No vote on suspension or recall may be taken unless at least 30 days notice in writing specifying the reason for proposed recall and the time and place of the special meeting to determine removal shall have been given to the officer in question.  At such special meeting the officer shall be given a full hearing prior to the casting of ballots.

(B) Any member may be expelled or suspended from the club for any cause deemed sufficient by the executive committee by a two-thirds affirmative vote of the committee members present at any regular or called meeting.  No vote on suspension or expulsion may be taken unless at least 30 days notice in writing shall have been given to the member of the charges preferred and of the time and location of the meeting of the executive committee at which time such charges will be considered.  At such meeting the member under charges will be accorded a full hearing.

(C) Charges against any officer or member may be set forth by any member in good standing.  Charges shall be in writing clearly stating that facts relied upon and accompanied by any affidavits and exhibits which are to be used in support of the charges.  Such charges are to be filed with the Secretary who will immediately notify the President.  If charges are filed against the Secretary, such charges are to be filed with the Vice President who will immediately notify the President.  The President will call a meeting pursuant to paragraph A or B, as appropriate, to hear the charges.  The Secretary or Vice President, as appropriate, will give at least 30 days notice to each member of the Executive Committee, the accused, and the accuser.  The notice shall be in writing and will include a true copy of the charges and the supporting affidavits and exhibits.

(D) Any member suspended or expelled by the Executive Committee may appeal to the full membership in good standing of the club.  Such appeal shall be made in writing to the Secretary who will notify the President.  The President shall call a special meeting of the club for the purpose of acting on the appeal.  The Secretary shall give at least 15 days notice in writing to all members in good standing stating the date, time, place and reason for the special meeting.  At the meeting of the full club the Secretary shall read the original charges and the supporting affidavits and will read or display the accompanying exhibits.  The Secretary will then read the minutes of the Executive Committee meeting at which the charges were heard and action taken.  A full hearing will be given to the accuser and the accused.  A vote will be taken by ballot of the members in good standing present and a two-thirds vote shall be required to reverse the action of the Executive Committee.

(E)  Notwithstanding paragraphs (A) through (D) of this Article, The Executive Committee has the power and authority to suspend, by majority vote, anyone for one (1) shoot for any infraction of these bylaws without formal charges, notice, a full hearing, a special meeting, or appeal to the full membership.  Notice of the one (1) shoot suspension shall be given to the person orally, in person or by telephone, or by U. S. Mail.

Article IX, Match Rules:

For all rifle, shotgun, and handgun competitions held by the club for which the Single Action Shooting Society (SASS) has codified rules and regulations, the club will be governed by those rules and regulations, except as amended by local rules (i.e. re-shoots).  In those competitions for which SASS has not codified rules and regulations, the club is free to develop its own rules and regulations.

Article X, Miscellaneous:

1.  Persons guilty of not complying with these bylaws or club policy will be asked to leave and escorted off the range.  Subsequent infractions are subject to club expulsion and/or suspension.

2.  Upon the recommendation of the Executive Committee and a majority vote of the members in good standing, this organization may enter into agreements with other non-profit organizations including, but not limited to, special events, joint ventures, and complete merger.

3.  In the event of a complete dissolution of this organization, all assets will be given to the Tennessee Baptist Children's Home of Greeneville, 106 Ridgecrest Drive, Greeneville Tennessee.

 

Article XI, Territorial Governor:

The Territorial Governor (TG) of this club will be a life member of SASS, elected by the membership at the annual meeting (TG terms end on December 31st per SASS rules).  The TG will be the club’s official representative at SASS Territorial Governor Meetings.  The TG will be committed to serving the interests of the club consistent with the promulgation and preservation of Cowboy Action Shooting and the “Spirit of the Game”.  The TG must be ROII certified.  The TG must have good computer skills and keep a current email address on file with SASS at all times.

Article XII, Changes and Amendments to Club Charter and By-laws:

Changes and amendments to this Charter and By-laws will be voted upon at the annual meeting by the members present and eligible to vote.  All recommendations for changes or amendments will be presented in writing to the Executive Committee at least one month in advance of the annual meeting.  Changes and amendments must be approved by a two-thirds majority.

 

We hereby certify that these bylaws have been voted upon and adopted by this club.

Robert Price                                   1/13/2007

President's Signature                      Date

 

Patsy Larkey                                 1/13/2007

Secretary's Signature                      Date